Essential information – part 2

We are delighted to offer you further  information to assist you in your planning and in your travel. We also want to help you begin to step into the experience of gathering with 300 to 400 Friends from around the world.

There are two ways to come to the conference. Each yearly meeting that is affiliated with FWCC is invited to appoint representatives based on number of members. Other Friends who wish to attend have applied for Open Places, and are then invited to attend.

We are grateful to you and to our donor base for the significant financial commitment this entails. FWCC is committed to ensure that all parts of the world are represented, so we have developed a 2 tier system. Tier 1 yearly meeting representatives and Open Place participants pay the full registration fee of £775 plus their travel costs. Tier 2 yearly meeting appointees and Open Place participants pay £250 registration fee. FWCC pays the travel cost for 1 representatives from each yearly meeting.

The World Office, with the help of the Sections, has the goal of raising £100,000 toward the Travel Fund. We are so grateful for Friends’ generosity. And the more we are able to raise, the more people will be able to attend. We have a goal that 15% of attenders will be young adult Friends (ages 18 to 35), which we have exceeded. We have been, and will continue to distribute £27,000 for attendance by this age group. It is vital that their voices are heard as we consider issues of real consequence to the future of the family of Friends.

Theme of Plenary

Living the Transformation; Creation waits with eager longing for the revealing of the children of God. (Romans 8:19)

When you read the entirety of Romans Chapter 8, it reveals some complex and compelling elements of transformation. It is an invitation to hope for what we have not yet seen, to long for the wisdom that will be revealed to us as God’s children who are heirs and co-creators of the whole of creation. Please do read it.

In preparation for the Plenary, there will be a study booklet on the theme for participants. It will be downloadable for any meeting or church that wants to use it. It is a marvelous way to invite your meeting or church to support you.

Languages

The official languages used at the World Plenary Meeting are English, Spanish and French, based on United Nations languages and where Friends live. There will be booths for simultaneous interpretation and Friends will wear headsets for one of the three languages provided. If you need interpretation to another language let us know and we will see if there is a Friend available to sit next to you.

The Language Services team is volunteering their time and we greatly appreciate their commitment to providing this important service, allowing us all to participate as fully as possible. This offers us the wonderful opportunity to allow the FWCC clerk who is from Cuba, to clerk the business meeting in Spanish. It gives English speakers the opportunity to listen to the interpretation through headsets.

Planning Your Trip

Arrival and Departure Dates

Please plan to arrive in Pisac on opening day, Tuesday 19 of January. We cannot accommodate you overnight until the night of January 19.

(Early arrivals include: International Planning Committee and Local Arrangements Committee, Language Services, Central Executive Committee, and Home Group Leaders. You know who you are, with the exception of Home Group leaders who will receive an invitation very soon.)

If you want to arrive earlier in Peru to acclimatize, we suggest you book into a small hotel or bed and breakfast in Cuzco. They are relatively inexpensive, and you can book ahead online. Cuzco is built on a steep hill, so you can either stay lower down, which costs more, or plan to take a taxi up the hill – which again is inexpensive. Hotels are accustomed to arranging cabs as needed.

There will be FWCC provided bus transportation from the Cuzco airport to Pisac for all Friends who have given us travel details on Tuesday 19 January. There will also be return buses from Pisac to the Cuzco Airport on Wednesday 27 January. There will be no extra cost as it is included as part of your registration. Please look for a representative from the Local Arrangements Committee to help you.

For anyone coming at a different time, you can get a bus costing a few soles, or you can get a taxi for about 80 soles ($25/£16). The taxi takes about 45 minutes. Request ‘Royal Inka Hotel, Pisac’ as your destination.

The first meal will be dinner on Tuesday 19 January.

Flights

Most flights will come into Lima. In Lima, you need to claim your luggage, walk out of the airport, and check it in again. Please allow an extra 45-60 minutes to go through this process. You will need to fly to Cuzco. As described under Arrivals and Departures, we will provide bus transportation from the Cuzco Airport to Pisac on Tuesday 19 January and from Pisac to the Cuzco Airport on Wednesday 27 January free of charge. Local Arrangements Committee members will be at the airport to greet and assist you.

Long haul flights can cause problems with circulation – flight socks, TED stockings, leg exercises, etc all help to reduce the risk. It may be advisable to consult your doctor if you think you may be at risk.

Do allow plenty of time in your schedule to adjust and rest to deal with tiredness on arrival and possible jet lag symptoms. Also, flying on to Cusco, at an altitude of 3000 meters plus, brings with it the need to acclimatize by getting plenty of rest and fluids, not alcoholic, and avoiding exertion for a few days to give your body time to adjust.

You may need to arrange travel insurance to cover the trip and any additional activities either before or after the trip.

FWCC offers to book flights for Tier 2 Representatives and you need to contact the office with the relative details and preferences. Please contact the office AS SOON AS POSSIBLE so we can get the best prices. Oliviah@friendsworldoffice.org

Local Arrangements Office in Cuzco

There will be a Local Arrangements office in Cuzco operating for a month prior and afterwards to assist with travel, arrivals, and departures. We will give more details in a subsequent mailing.

Passports / Tourist Visas

Ensure your passport is valid for at least 6 months from the day you plan to leave Peru. For the most part, visas are needed for Central American countries, African counties (except South Africa), and India. Some countries do not require a visa. Please check visa information on Lima Easy’s web site: http://www.limaeasy.com/images/documents/visa/visa-peru-countries.pdf

  1. If you need to apply for a visa, you will be responsible for obtaining your visa.
  2. We will email you a letter of invitation from FWCC to take or mail to the consulate. Please let us know when you need it, allowing for at least 2 weeks in case there are complications with emails, etc.
  3. Lima Easy or the Peruvian Embassy web site will give you information on the application process.
  4. In addition to the FWCC invitation letter, you may need to provide other documents such as a bank statement and a letter from your employer or university. You may also need a letter of invitation from Peru, and if so, please inform the World Office and we will connect you.
  5. If you are traveling to other countries (such as Bolivia), you may need a tourist visa for that country also.
  6. If you are flying via another country, you may need to obtain a transit visa.
  7. FWCC will cover the cost of the visa for any Tier 2 representatives, but you may need to pay for the visa and get reimbursed in Peru.

Altitude

Please remember the altitude is high, so be prepared to move more slowly and allow your body to adapt. The first day of the Plenary will be a relatively easy day.

Vaccines and other medical considerations

Now is the time to check which vaccinations you may need, and ensure these are done at least 6 weeks before. Take certificates and documentation with you. Useful travel info is available from www.fitfortravel.nhs.uk or google your local travel web site.

Ensure you have any medication you will need for the duration of your stay. Pack a copy of your prescriptions.

We will be collecting pertinent medical information from all participants so please look for that form in the next mailing.

Money

Local currency is the Peruvian Nuevo Sol (sol/.), currently exchanging at 1 sol/. – $ 0.31, or 1 sol/. – £ 0.20

ATMs are available in most cities and large towns and are a convenient way of getting cash. Most will offer either sol/. or USD. Travel cards may be another useful and relatively safe way of managing travel money.

A small amount of American $ in cash, is advisable as it is accepted in most places, including the Plenary Craft Room, which we want to promote as a place to buy crafts from all over the world. Sales will help some attenders offset their costs.

Do let your bank know of your travel plans to South America to prevent possible card blocks – they may also be able to advise on best cards to use for ATM’s.

Pre and post trips

In order to help you plan your itinerary, we are making available the schedule of Quaker events surrounding the World Plenary Meeting. All pre and post trip arrangements and participation is your responsibility. FWCC will provide you with contact information as it becomes available to us. Please let us know if you have an interest.

The Peruvian Yearly Meetings, Godly Play Workshops, and Pastoral Leader Conferences are taking place prior to the Plenary from the 6th to the 16th of January, in the cities of Tacna, Arequipa, Llave and Puno.

Pre and Post Events from INELA PERU, January 2016
Event Annual Meeting City # of Days Dates
Godly Play INELA PERU Tacna 3 Jan 4-6
Yearly Meeting Sessions INELA PERU Arequipa 4 Jan 7-10
Godly Play INELA PERU Arequipa 3 Jan 8-10
Conference of Pastors and Leaders INELA PERU Tacna 3 Jan 14 -16
Conference of Pastors and Leaders INELA PERU Ilave/Puno 3 Jan 14 – 16
Godly Play INELA PERU Ilave/Puno 3 Jan 14 – 16

There is dedicated time for Plenary Excursions so you will have a chance to see archeological and historical sites around Cuzco and Pisac. See information under Plenary.

Machu Picchu Trips

PLEASE READ THIS SECTION IF YOU PLAN TO GO TO MACHU PICCHU

We anticipate that many will want to make the journey to Machu Picchu. Although we are not visiting during peak season, prior booking is essential. The site admits 2,500 people a day, but the trains and the accommodations are often sold out if not pre-booked.

You can go on a 2 day trip arranged by FWCC, or you can choose to arrange your own trip which is easy to do online.

Dates: January 28-29

Cost of the 2 day trip is $250.00, payable to the travel agent listed below. FWCC cannot be responsible for the deposits.

Please contact FWCC right away if you are interested in this.

Whilst we are still coordinating the details, the most likely scenario is that those on the tour will take the shuttle bus on the 27th, the day the Plenary finishes, to Cusco where Friends will book into the same hotel (which we are researching) for 27 and 29 January. The bus will depart from Cusco on the morning of 28 January. From there you will travel by bus to Ollantaytambo, to the train to Aguas Calientes, where you will spend the night (28 Jan). Very early the next morning you will travel to Machu Picchu. You have a guide for 3 hours, then you are free to explore on your own. The train back to Cusco leaves at 18:45 and you arrive in Cusco at 22:30. When we know which hotel we recommend in Cuzco, we will do our best to arrange for them to keep your luggage for the night you are in Aguas Calientes. You are not allowed to bring more that 5kg (preferably less) to Machu Picchu.

Our travel agent has agreed to take reservations for you through her agency for the 2 day trip.                                     Contact: Shaarda Rodriguez

www.peruviangoldenroutes.com

peruviangoldenroutes@gmail.com

NOTE: If you book now, you will avoid the price hike scheduled for January.

Other activities

There are walking tours, bicycle tours, and there are villages that welcome visitors to be amongst them. Please search on-line for what interests you. We will have brochures available at the information desk at registration.

Local Venue

Hotels

The Royal Inka Hotel, Pisac is where many of us will be staying, and where the Plenary sessions, consultations, home groups and workshops will take place.

The Royal Inka is not large enough to accommodate all 300 to 400 of us, so we have contracted with other sites.

Not far from the hotel is Tambo de Gozo (Gozo translates to Joy) where we have booked dormitory style rooms (a less expensive option and a fantastically friendly place).Tambo de Gozo will be the base for many Young Friends.

Another site we have booked for 46 Friends is called Hotel del Cacique. Although it is about 2 miles from Royal Inka, the management has offered to provide shuttle buses in the morning after breakfast, and in the evening after Epilogue.

All three sites will offer early morning pre-breakfast activities and worship.

All hotels provide hot water.

In the interest of sustainability, we have made arrangements with the hotels not to change our sheets and towels on a daily basis. It is likely they will be changed only once during our stay. You are of course free to reduce (or increase) the number of changes by leaving a note in Spanish on your bed.

Feel free to bring reusable water bottles and reusable napkins.

All hotels will provide WiFi, but it is inconsistent and often weak. In the rooms it may not be available, but in reception it should be but will be affected by the number of people online at one time. Please be prepared for intermittent WiFi. This might be an opportunity to reduce our reliance for these few days.

Auto-rickshaws or ‘Motors’

Catching a cab is easy in Pisac and the hotel can provide assistance with that. You may enjoy, however, the local form of transport—the ‘motor’, a covered 2/3 seater motorcycle, like a tuk-tuk or motorized rickshaw. It will take you just about anywhere, for the price of 2-3 soles (under $1 USD). And they are everywhere!

Local Information

Peru consists of 3 regions, a narrow coastal belt – mostly desert, the Andean mountain range to the east, up to 3,000 metres and more, and further east it drops to the Amazon rainforest. Pisac is located high up in the Andes in a high valley, the “Sacred Valley” near Cusco (32 km away). Temperatures in January range from about 20 deg. C in the day, to a low of 7 deg. C at night. Sunny times are likely to be mixed with periods of rain on many days, maybe 16 – 20 out of the month, so warm days, cool nights, and at times wet.

Pisac is at the heart of Inca territory, and has an interesting and extensive historical Inca site, as well as being famous for its market held several times a week. It is close to Machu Picchu and many other wonderful Inca and other historic sites, and the area has so much natural beauty. It has an incredible calming effect.

Peru’s population is 29.5 million, many living on the coast, especially Lima, the capital, and other coastal cities. About half the population is found in the Andean highlands, many of indigenous Indian descent. The main language is Spanish, and many of the indigenous population speak Quechan, and some speak Aymara around Lake Titicaca.

In Peru, the yearly meeting is called Iglesia National Evangelica los Amigos de Peru, best known as INELA – Peru. It has approximately 3,500 members. In Bolivia, there are 6 yearly meetings, including INELA – Bolivia, with approximately 22,300 Friends. We look forward to learning more from Peruvian and Bolivian Friends about their culture and ways of worship. What a privilege to visit and experience this strong Quaker community.

In and around Pisac and Cusco, it is relatively safe by day, but we recommend you travel only in groups at night and that you have flashlights. Local people avoid going out at night and they recommend the same to visitors. In Pisac, there will be auto-rickshaws to use at the end of the day after epilogue for those staying in other locations. They cost a couple of soles, under $1 USD.

Preparing Hearts and Minds

Plenary Overview

Daily worship sessions in the morning will reflect the spiritual practices of Quakers worldwide. Sessions will include the consultation groups, business meeting, section meetings, section-led worship and various options of interest. There will be free time during the day. Facilitated Home Groups will be an opportunity to get to know a small group and give time for discussion and reflection, and hopefully the creation of a supportive group to “hold” participants. Each day will begin with worship where you are staying and will end with epilogue / worship to bring closure to the day.

There will be an opportunity for an excursion mid plenary, and over the weekend we will welcome an additional 100 local Peruvian and Bolivian Quakers to share the weekend with us.

Business meeting is a very important part of coming together as Quakers, waiting upon God to guide us, discerning how we are called, and opening our hearts to transformation. As the theme suggests, God will intercede and offer hope in what we have not yet seen. Our experience of being together through the week is likely to change us, and it is in business session that we have the hope of gathering our collective voice.

Local Friends Week-end

From Friday afternoon-evening through Sunday afternoon-evening, we will have an additional 100 or so local Friends joining us from Bolivia and Peru. This allows for more local Friends to participate and increases our capacity for building understanding and Friendship.

Home Groups

The participants at the World Plenary Gathering will be divided into home groups that will meet every day except Friday. This is an opportunity for getting to know a small group of Friends more deeply, to worship and share together around the theme and the experience of the gathering. To help make the most of the home groups, and indeed to help make the most of the time we will spend together in Peru, the home groups will be assigned very soon. There will be one or two facilitators in each group. Before the gathering, you will have the opportunity to interact in your group in various ways, including an online group forum. This way, you will hopefully have gotten to know each other a bit before meeting in real life. You will also be able to continue interacting for a time after the gathering. This is a way to make the most of the resources of time, money and climate impact that we are all investing in the gathering. It is a way of deepening and widening the impact of the gathering.

Four Consultations

FWCC will celebrate its 100th anniversary or centenary in 2037. Caring for the future of the Religious Society of Friends and our Earth, we will focus on Quaker sustainability and growth, supporting and encouraging young adult Friends.

Each participant will choose one of the consultations and attend that one for the duration of the Plenary.                                       This consistency will allow you to delve deeply into one issue, and will help each group deepen its discernment, culminating in a minute or action to take to business session. Discernment rlies on our giving the issue thought AND on remaining open without holding an agenda.

The Four Consultations, all addressing engagement of young adult Friends, are:

  1. Ministry and Leadership: developing the leaders we need, encouraging living ministry, generating new ideas for a pilgrimage for Quaker youth that spans across all Sections and involves larger numbers of Friends.
  2. Living Ministry Communities: creating Quaker communities that are active and vital and energizing, encouraging membership and spiritual growth for Young Friends and seekers; encouraging communities to embrace generational change.
  3. Sustaining Life on Earth: inspired by the Kabarak Call for Peace and Ecojustice, developing worldwide Quaker collaboration for environmental, economic, and spiritual changes.
  4. Equipping FWCC: serving the worldwide Quaker community, developing flexibility to face challenges while maintaining organizational integrity and sustainability, looking at meeting requirements and governance changes.

Processes and Outcomes of the Four Consultations

  • Groups will have 2 clerks to facilitate the discernment
  • Clerks may use different formats, including worship-sharing, small groups, queries
  • What emerges may take many forms: minutes, notes, vision descriptions, etc.
  • What emerges will be shared in full plenary session for full group discernment
  • We hope the outcomes will help direct FWCC’s work for the next 20 years
  • We hope the outcomes will include support and encouragement of young Friends
  • We pray that we might be fully present to God’s guidance

Section Meetings

The schedule allows for two Section Meetings. This is the annual meeting for each Section in which to do the business of the Section. This opportunity allows for all those at the World Plenary Meeting to attend this larger meeting of their own Section.

Young Friends Meetings

Young Friends (sometimes known as young adult Friends, considered by the World Office as ages 19 – 35) have the opportunity to meet three times as they choose.

Plenary Excursions

Plenary excursions are offered on Friday, 22 January from 9:00 – 3:30. These are arranged by FWCC. Busses will be provided. There is some additional cost as listed below. If this poses a problem, let us know as we would not want this to prevent anyone from going.

Please be advised to travel with your passport available since many sites require this for identification. Box lunches will be provided at the Royal Inca for everyone, whether or not you are going on an excursion.

Pisac-Cuzco City Tour

$15 plus tourist ticket 70/soles

Entrance ticket to Qoricancha 10/soles

9:00-3:30

We will visit the principal historical sites starting with Santo Domingo Church and Qoricancha (Sun Temple) then on to 4 archaeological sites in and around the city: Sacsayhuaman, Qenqo, Pucapucara, and Tambomachay. Some walking, not difficult.

Sacred Valley Tour

$20 plus entrance fees in soles

9:00-4:00

The visit covers the Sacred Valley of the Incas. We will start in Pisac to visit the site of Inca architecture complex Intihuatana, then on to archaeological centre of Ollantaytambo, on to the stunning Salt Mines and Moray, and the Inca green house. A full day with many interesting and beautiful sites.

Horseback Riding Offered according to bookings

60/soles

We will bring saddled up horses to you and take you on a 2.5 hour ride (for all levels, but concentrating on beginner). A way to see the land in a relaxed way. The route is Pisac to Pliiahuara.

NOTE: We will soon be asking Friends to pre-book excursions so our agent may make appropriate transportation and local guide arrangements, and ready the horses.

Morning for Worship and Epilogue

Morning worship will be offered in the Royal Inca, Hotel del Caciqu, and Tambo de Gozo. There will also be early morning Bible study and other activities. Let us know if you want to offer an early morning activity.

With days that are full, Epilogue gives us a chance to reflect on the day in worship and to thank God for the blessings of the day. It will be led by various Friends from different Sections. What a gift to begin and end the day together worshipping the Creator.

Crafts and Exhibitions

We will have a large secure room dedicated to Crafts and Exhibitions.

The selling of crafts is an opportunity for individuals to share their culture, and to help with the costs of the Plenary.

The Local Arrangements Committee will have a number of items to sell including exclusive handmade Plenary mugs, T-shirts and polos with the Plenary logo, and the popular ‘chullo’–chullo (Spanish pronunciation: [ˈtʃuʎo], from Aymara: ch’ullu) is an Andean style of hat with earflaps, made from vicuña, alpaca, llama or sheep’s wool. Alpaca has wool-like qualities that help to insulate its wearer from the harsh elements in the Andean Mountain region.

Exhibition tables can be left up throughout the Plenary and will be located with the crafts.                                       The room will have specific hours it is open. The Community Connections session on Saturday will give exhibitors a chance to stand at their tables and talk about their organization or project.                                     You can have half a table and there will not be electric outlets.

There is no charge for a craft or an exhibition table, but please advise us if you intend to bring crafts to sell or if you want an exhibition table.

Workshops

We have had many offers of workshops, so there will be plenty to learn about during the 4 workshop sessions. If you want to lead a workshop, please send us a title and a description of no more than 75 words. We will consider all submissions and get back to you either way. Thank you for offering to share your passion with others.

Practical Preparation

Preparing for What to Bring

It will be summer in Peru at high altitude. Weather may include hot sunny days, cold nights, and some rain. Some pathways may be rough and uneven, and possibly steep to local historic sites. Pack light and warm clothes, waterproofs, and good, supportive walking shoes.

Please bring your Bible.

It has been suggested that people can bring a copy of your yearly meeting’s Faith and Practice or book of discipline, and a Friend will organize a place to collect them for reading and a possible exchange at the conclusion of the World Plenary Meeting.

Other things to bring:

  • Torch or flashlight – essential.
  • Water bottle
  • Native dress, hat, items from your homeland to share
  • Instruments; a small Plenary hymnbook with music and chords will be provided.
  • Chargers and adaptors for any electrical equipment (American and European).
  • Spanish/English/French language dictionary.
  • Towels supplied if you are in a hotel; Tambo de Gozo guests should bring towels.
  • As with much travel, it’s advisable to avoid bringing any valuable, precious items etc. that are not necessary, as there is always the possibility of loss or theft.

Quaker Organization Information Sharing

Quaker organizations can share what they do:

  • Request an exhibit table for a display or brochures and stand with it at the Community Connections session
  • If you have a video you want to show at the beginning of a plenary, send it to the FWCC office by December 1
  • Apply to lead a workshop which would be offered one time during one of the three workshop sessions

Useful Travel Websites

These sites give more travel info

www.peru.info

www.lonelyplanet.com

www.insighttravelguides.com

www.roughguides.com

www.saexplorers.org

We are so excited! Blessings as you prepare yourself for this pilgrimage. Let the transformation continue

Continue on to part 3.

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