Essential information – part 1

The FWCC World Plenary is an opportunity for Friends to know one another, to recognize our differences, to be open to being stretched and challenged and to re-affirm our common roots. All Friends are welcome and are free to express their understanding of the Truth. It is an opportunity to learn experientially was it means to be part of the channels of Universal Love.

The Plenary theme is:

Living the transformation: Creation waits with eager longing for the revealing of the children of God (Romans 8:19)

Who is responsible for the World Plenary?

FWCC organises World Plenaries on behalf of all the Friends in the world. While FWCC encourages affiliation, the World Plenary Meeting is an opportunity to get to know one another, affiliated or not. The Local Arrangements Committee is diligently preparing for our arrival, and, as well as the FWCC logo, you will see the World Plenary logo, created by Peruvian Friends.

Who goes to a World Plenary?

Insofar as possible, a representative sampling of the thousands of Friends world-wide come to the World Plenary. Yearly Meetings have been allotted places based on their size and have been asked to name a diverse group. Open places are available for Quaker organisations and other individuals. Also attending will be members of the local arrangements committee, stewards, our translators and interpreters, staff and planning committee members plus a few ecumenical visitors. We will be between 350 and 400 in all.

The World Plenary and FWCC Business

The World Plenary is the final constitutional authority of FWCC. At this meeting, Representatives will be able to engage with the Central Executive Committee (CEC) about the committee’s work since the 2012 World Conference. The CEC will welcome the input of participants on various options for changes to the way FWCC is organised and structured, and Friends will have an opportunity to review and reflect on these options.

FWCC’s sections will have two meetings for section business to which all from their region are invited. For some Sections, this is instead of a separate meeting in 2016 to use resources well and have broader inclusion.

Accomodation and location

The majority of Friends will be staying at the Royal Inca Pisac Hotel, where the plenary sessions and all activity will take place. Rooms are all en suite, some for two people and some with multiple beds in single-sex rooms (for which we offer a £50 reduction for first tier participants). The hotel will be used only by our group for the duration of the World Plenary Meeting. The alternative accommodation is Tambo de Gozo, a camp setting with cabins that have bathrooms and showers attached. You can find photos here. Tambo de Gozo is a beautiful 10 minute walk from the hotel. If you choose to stay at Tambo de Gozo and are paying the full cost (First Tier) we will reduce your fee by £100. Those staying at Tambo de Gozo will take meals at the hotel and will have full use of the hotel campus.

 

Important

There is limited accommodation in single, twin and double rooms at the Royal Inka Hotel. These rooms will be assigned based on need first, so if you have a particular requirement for one of these rooms, please let us know on the registration form. The sooner you register, the more likely it is we will be able to meet your requirements, so please register early. We will then assign the remaining rooms to those who have paid the higher rate in the first tier. It is also possible that we will use accommodation at other nearby hotels. If you would be willing to stay nearby in single or double/twin accommodation, please indicate this on the form.

In the event that you have paid for a single of double/twin room and we are not able to assign you one, you will receive a refund for the difference in cost.

Pisac is in a high valley, around 9700 feet (3000 metres) in altitude. The weather in January should be pleasantly warm during the day but quite cool at night, so layers are recommended. It may also rain at this time of year. More information will be available before the Plenary.

Registration and fees

1) for those named by their yearly meetings, once the FWCC World Office has received names and contact details, registration information will be sent directly to them.

2) for those who have applied for Open Places, an invitation will be sent to successful applicants.

Registration fees include all accommodation and meal costs and transfer by bus to/from Cusco airport.

Registration fees are tiered by country and each participant’s fee is determined by their country of residence. All participants will be responsible for paying their registration fees. There are some bursaries and subsidies for registration fees especially for young adult Friends, but all participants are asked to pay their full registration costs if possible. We urge those coming to fundraise within their local meetings and churches before turning to FWCC for help.

FWCC is fund-raising to pay for travel expenses for participants from the second tier. Friends who can afford to do so are asked to consider donations to that fund and/or to ‘sponsor a delegate’ from one of the second tier countries. The World Office will gladly connect Friends or yearly meetings together and to provide information about estimated travel costs.

Participant list

Once a registration form is received, the participant’s name and yearly meeting will be posted on the World Plenary website; this will not include contact details or other personal information. On the registration form is a permission box to allow inclusion of contact details in a Participants List that will be prepared and distributed by the end of the World Conference to those present. It will not be published further.

Passport and visas

Peru requires some nationals to obtain a visa to enter the country. Please check to see if this applies to you. The World Office can offer help in obtaining visas.

Health

Please bring whatever medications you think you might need during the course of your stay. Please consult your doctor about your need for inoculations for tetanus, polio, hepatitis A, hepatitis B, typhoid, meningitis, and rabies. Peru does not require yellow fever inoculations unless you are coming from a yellow-fever-infested country. Some of the inoculations may only be necessary if you are staying a long time or travelling to other countries. Be sure to get good medical advice.

Be aware that the high altitude may present problems for people with certain medical conditions. Again, please obtain good medical advice before registering.

Travel

You will be asked to provide us with your arrival and departure details later.

As far as possible, the Local Arrangements Committee will greet those arriving at Cusco airport on 19 January and provide transportation to Pisac. At the close of the Plenary, there will also be transportation back to Cusco and the airport. This transportation is included in your registration fees on these days.

We reccomend staying overnight in Cusco to acclimatise. We will make available a list of guest houses in Cusco which will be suitable either for an overnight or longer term stay. Any overnight stays in Cusco are at your own expense. You will need to return to Cusco airport on the 19th for transport to Pisac. Unless specifically invited, you should not arrive in Pisac before 19 January.

Preparing for the Plenary

Before you start your journey to Pisac, we recommend that you read the study materials that will be produced (either the booklet or on-line) and share the materials with others from your worshipping group. Discuss the materials together with them and do some thinking about the theme in advance. Use this group as a prayer support group while you are away. Report back to them upon your return home.

Practical preparation includes:

  • Having an up-to-date passport that will not expire before July 2016
  • Having arranged any visa or visas that may be necessary, including any visas for countries where you are transitting
  • Having consulted your doctor about the altitude and any inoculations and medications you may want to have in hand
  • Having travel tickets arranged and in hand; FWCC will make arrangements for those being funded by the Travel Fund (but you are responsible for ensuring you have received the necessary e-tickets etc. to be able to travel)

Languages at the Plenary

The official languages of FWCC are Spanish, English and French. For those with other language needs, if possible, arrangements will be made for someone to provide informal interpretations during the sessions. Please be sure that the Plenary planners know of any needs.

How you can assist at the Plenary

The World Plenary is a family reunion and everyone has a role to play. The registration form asks you to let us know how you can assist. Other opportunities will arise on site.

Pre and post events

The Local Arrangements Committee will provide information about opportunities to visit in Peru and Bolivia (inlcuding Yearly Meeting Sessions), to see local mission work and other projects, and to  visit in Friends’ homes. These will be detailed separately and any costs must be paid separately.

Plenary Travel Fund

Many Friends from the developing world need financial assistance to attend the World Plenary. You can help them by contributing to the Travel Fund! We are encouraging local meetings and churches to ‘adopt a delegate’. FWCC can provide information on what it would cost to sponsor someone from different countries in the world.

Sustainability

Concern for the environmental impact of having so many people travelling long distances has led to the recommendation that those who can afford to do so make a contribution to off-set their carbon footprint. There are projects in Peru that you can support. Details will be provided later.


Continue to part 2

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